A bit hard to track expenses monthly due to timelag between spending and reimbursement
Easier to do on an event-wise basis
Lots of fluctuations exist in spending
Used a ball park estimate based on officers' proposals
Want to strive for a negative balance since we have money
Accounts don't have any more inputs
Different accounts - Will fund (Capital Fund), Endowed Fund (Set up by AHEC) with Terry and Ann as managers (Can be used for almost anything else)
Matt - do you have a suggested idea as a guiding principle for spending
Brandon - we spent less than we wanted on floor events
Maybe we should meet with them (floor officers)and let them know
Floor officers should submit a proposal
Want to print new ones for the entire dorm for the coming year
Key question is whether we want to set Ashdown colors or come up with one every year
Decision to be made at another meeting
Plan to have a tent
Tent costing a lot more than we planned
Amneet to contact Housing to find out more about the tent
Since tent is costing more money, do we want to abandon the tent idea and use interior of Ashdown as rain location?
Might need to be more particular about security if we don't use tent
Size of tent - 30 ft by 40ft
We think getting a tent wil be worth it
Amneet to sort it out with housing
Satellite bar outside? - Sure but will cost more money
AHEC approves spending money necessary to make the party a success
We don't want to prevent residents from enjoying the courtyard if they are not too noisy
But we want people to be respectful of other people's quiet time
We can get temporary signs up for the rest of the summer
Publicity maybe to take care of it
Been coming up frequently on the nightwatch reports
Ann to send out an email to address that
People should not steal carts from shaws and place them in Ashdown
Signs to be made together with that for unattended cooking
To be sent to Ann by Matt
Ikea trip on Aug 27
To get bus is $515
Bus is same as last year - was too small because it is a school bus
Other option is to get a proper coach bus - was double the price last year to do so
Three round trips done last year - might want to do two
Will we pay for a more expensive bus - maybe, let's see how much it cost
How about we get a U-Haul to follow the bus? - check with student Activities
Yard sale? - to be worked out. Tentatively on the 28th
Trip to MFA
Cost - $10 per person - cost is for a guide
Multiple tours
Special brunch for orientation
GSC Scheduled it for 2hrs - may need more time
Brunch needs more people
Getting T-shirts for brunch - brunch to discuss design
Scavenger hunt to be done as well - after the brunch
Possibly looking into expanding the events we are holding
Brandon and Amanda to organize casino night
Organizing restaurant outings - floor officers to organize
Floor officers encouraged to invite primarily new students
Freedom trail