AHEC Meeting Minutes
Date- Monday, August 26, 2019, 8:00pm @Crafts Lounge
Attendees
Adam
Katie
Madeleine
Alex
Aniket
Gary
Peng Qian
Mohit (remotely)
Minutes- Sandro Salgueiro
Presided by- Madeleine
- [Vote] - Approval of Meeting Minutes
- [Discussion] - Where can we draw budget from for the following items? Discuss with Adam.
- Game console
- Monthly lecture series
- Officer appreciation event
- [Update] - GSC Funding
- GSC funding is only for events, not for item purchases.
- Any sustainability-related funding requests should be filed through the GSC sustainability office.
- Plan to apply for funding for Halloween (October) and De-stress (November) events.
- [Update] - Officer social budget for fall
- Not GSC.
- New "officer appreciation dinner" would be greatly appreciated, but might not leave enough in the "transition dinner" budget. Cannot use GSC funding because GSC funding has to be open for everyone to benefit form.
- [Update] - Monthly lecture series
- Asked $2000 from ODGE and $1000 from Ashdown, only got $1000 from ODGE. GSC cannot help with this. Funding is for food.
- Will look into finding further funding from Adam and/or using some of the Fun Fund (worst case scenario).
- [Update] - Game console replacement
- Current Wii U is defective, a new Switch + games + joy-cons is desired (~$1000).
- [Update] - Sustainability initiatives for fall and how to coordinate them
- Sid-Pac ordered 1500 sets of tupperware/utensils. Giving 200 to Ashdown as part of their pilot program.
- Cannot request vacuum from them, might need to go to Well Fund. $1500 needed.
- Head of house money cannot fund items that may have restricted use by only a certain set of people.
- Idea- get Ashdown-branded reusable utensils/plates for residents. Head of House can fund initiatives like this.
- [Update] - Volunteer appreciation event
- Could have a monthly event scheduled at the time of the AHEC meeting.
- Ashdown Volunteer Lounge.
- Will post about it in Newsletter to advertise the perks of being a volunteer.
- [Update] - Sustainability Chair
- Idea to set up a task force with one member from each committee in order to do the job of the sustainability chair.
- Would be nice to have a chair in the future to track waste in Ashdown, and improve on sustainability-related communication.
- [Update] - Approve the final officer poster
- Approved! To be printed shortly.
- [Update] - Mailing list roundup
- Goal is to only add officers/residents to most specific list, and then the nested list logic takes care of the rest.
- Changes being made to the nesting of ahec email lists.
- ashdown-gsc maintained and ashdown-chairs deleted.
- ashdown-officers - do not add people to this one.
- ashdown-teec deleted.
- ashdown-outings deleted.
- ashdown-outdoors deleted.
- ashdown-alumni being sorted out.
- [Update] - Officer of the month
- [Update] - Events board sign
- Events happening outside of Ashdown will only go in the main lobby area.
- Suggestion Box
- Open Floor
-
Meeting adjourned