AHEC Meeting Minutes

Date: Monday, August 19, 2019, 8:00pm @Crafts Lounge

Attendees

Adam

Katie

Madeleine

Aniket

Peng Qian

Mohit (remotely)

Alex

Henry

Minutes: Arun

Presided by:

• [Vote] – Approval of Meeting Minutes
  • Approved
• [Update] – Name tag
  • Printed out
  • Coordination to get the up by the end of August
• [Update] – Distribution of the orientation newsletter
  • Send the pdf version of the 3AM to new resident mailing list
  • Put a couple of copies at the front desk for reference purposes
  • Orientation calendar print outs to be put up in accessible locations
  • Pamphlets for MIT resources like medical?
• [Update] – Heads of House welcome dinner and orientation brunch
  • Volunteer plans/awards to be announced
  • Opportunity to inform the residents on Ashdown events
  • Rolling slide shows to be put up informing on the various events like coffee hour etc. (responsibility : Alex)
• [Update] – Halloween
  • Additional events to be planned (in addition to dinner)
  • Events committee and Aniket to coordinate and brainstorm
• [Update] – Publicity chair
  • New publicity chair nominated

• [Update] – Volunteering - Henry

  • Create a mailing list specific to volunteers
  • ashdown-volunteers mailing list to be used by chairs/ sign-up sheets at events as alternate method to be added to mailing list
  • Create a structure where the volunteers feel appreciated and join for the community feeling rather than the rewards
  • Create a casual event on a small scale once every month for volunteer appreciation (ice cream?/ board games?)
  • T-shirt?
  • Volunteering punch cards to be printed out

• Suggestion Box

• Open Floor
  • Ashdown tag line change to be discussed perhaps among officers or involve residents later on
  • Graduate student packets being handed out, suggestions to be addressed to Adam if any
  • Vacuum issue with new program may need a separate meeting with interested people (necessary also for funding from GSC sustainability)

Meeting adjourned