AHEC Meeting Minutes

Date: Monday, May 13th, 2019, 8:00pm @Crafts Lounge

Attendees: Madeleine, Adam, Alex (HoH), Aniket, Alex, Mohit, Peng.

Minutes: Steven

Presided by: Madeleine

• Meeting minutes: Approved
• [Update] AHEC meeting
  • Send emails every week before meeting.
  • Put a sign to the Crafts Lounge and Music Room about AHEC metings.
• [Update] Officer Transition dinner
  • Went well
• [Update] Gift cards for officer dinner quiz winners
  • Email sent to SAO
• [Update] 3AM newsletter issue: some residents not receiving it.
  • Update email list
• [Update] Access to AHEC closet
  • Committee chairs can borrow keys from front desk
  • Share image with chairs for easier organization
  • AHEC should still be primary contact
• Volunteers get swag at AHEC meetings (Punch card program)
• [Update] Social budgets for committee gathering
  • Maybe more per capita for Ops, but make sure there are reasons (sub-committees in Ops should meet, apart for a committee-wide meeting once a semester)
  • Ask Neha for more details about Ops organization/meet-ups.
• [Update] Coffee Machine Survey results
  • Around 30 people said yes (out of 50 responses)
  • Estimated 30-50 cups/day
  • Explore solutions matching these needs – Aniket and Peng
• [Update] Fun fund
  • Residents must make sure request approved before hosting the event
• [Update] REFS at Ashdown – suggestion at Housing Comm. Meeting (Alex)
  • Research possible source of money to reward Refs working at Ashdown
  • Reach out if any residents are already departmental Refs
• Open floor: Points from Housing Comm. Meeting (Alex)
  • Self-select room
  • Figure out with housing people
  • Tracking of shuttle
  • Very soon
  • Grocery shuttle
  • Pilot program in Summer – shuttle running on regular schedule
  • Ask publicity to put poster about the pilot
• Suggestion Box
  • Empty

Meeting adjourned