Meeting Minutes | January 15, 2018

AHEC Meeting Minutes

Monday, January 15, 2018, 8:30pm @ Crafts Lounge

Attendees: Xueying, Meicen, Nicole, Adam, Vishal, Mukund, Eric, Katie

Presided by Nicole Moody, Minutes by Neha

• Agenda
• [Vote] - Approval of Meeting Minutes
  • Approved
• [Update] - Operations Committee
  • Posters in elevators can get wrinkled over time - plastic covers keep them in good shape
  • Bike room and study room should not be swapped
  • Treadmills should be fine now
  • TV room is being organized
• [Update] - Ashdown Budget
  • Fall funding cycle ending in January, come February it will be spring cycle: be sure to submit reimbursements before end of funding cycle
• [Discussion] - Staff Lunch
  • Projected T-shirt sizes received from Denise: black T-shirts are fine
  • Gift cards are a go
  • Cards should be signed before event
• [Discussion] - Star Market Closure
  • Meet and greet on January 25th at 6PM at Central Public Library with Forest City (entity that leases Star Market space)
  • Need to write a formal letter about closure and how lack of grocery store in that space will affect Ashdown residents
  • Multiple letters from different groups (GSC, other residence halls, etc.) might be more effective: residents should be encouraged to write letters themselves
  • Can give people details at coffee hour on Thursday: make it a letter writing coffee hour
  • Could get signatures on a central letter
  • Could also set up a draft email that can be personalized easily
  • Could push for this at the brunch on February 4th as well, though letters should ideally be ready for the January 25th meeting
  • Ashdown will collect letters for the January 25th meeting
• [Discussion] - Graduate Housing Meeting
  • 9AM January 16th: changes to housing allocation will be discussed
  • Should probably push against converting common space to more spots
  • Should Ashdown open up to families?
  • Should people be allowed to choose roommates and specific units?
  • Efficiency renting for couples?
  • Can elect not to do these pilots
• [Discussion] - Open Floor
  • Potential open door event on February 2nd or 3rd Meeting adjourned.