AHEC Meeting Minutes

Monday, September 2, 2017, 8:45pm @ Crafts Lounge

Attendees: Nicole, Xueying, Vishal, Eric, Sophie, Meicen, Adam

**Presided by Nicole Moody, Minutes by Sophie Liao **

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Fall Budget
  • [Update] - AHEC Chair: Welcome Pamphlet, Ashdown Food Options
  • [Discussion] - Officer Poster and Nametags
  • [Discussion] - Volunteer Mailing List
  • [Discussion] - Officer Terms
  • [Discussion] - Advanced Funds/Alternative Payment Methods
  • [Discussion] - Laundry Room
  • Open Floor
• Approval of Meeting Minutes
  
  • Approved
• [Update] - Ashdown Food Options
  • Have a permanent food option added to the dorm and there are quirements for Cambridge in terms of which location to serve food; the location on the front gate of Thirsty Ears will be a potential location to put a food place; the vendor will manage the replenishment
• [Discussion] - Officer Poster and Nametags
  • Officer Poster and nametags will be printed out later this week
• [Discussion] - Volunteer Mailing List
  • Currently we don't have a volunteer coordinator to access to the volunteer mailing list. Right now the new officer is constructing a new official volunteer list.
  • Follow up with people volunteered for brunch and coffee hour and streamline the data together
• [Discussion] - Advanced Funds/Alternative Payment Methods
  • The goal is to reduce burden from the treasury side. For instance, buying food from Costco where the officer has to pay out of his or her pocket. Suggestion is to request a check from add list or a p-card to pay for catering.
• [Discussion] - Officer Terms
  • Summer term counts as half term compared to fall term and spring term while in the officer's hand book it mentions that each term has the same length. Will discover why summer term length changed and why it counts as a half term and make final judgement on officer terms
• [Discussion] - Laundry room
  • The goal is to clean the dryer and the washing machine as soon as the work is done. One proposal from Xueying is to buy a laundry basket for transferring clothes. But there is a risk that the laundry basket might be stolen.
• Open Floor
  • Updated the hand book posted on the Ashdown website

Meeting adjourned.