AHEC Meeting Minutes

Monday, September 18, 2017, 8:45pm @ Crafts Lounge

Attendees: Nicole, Xueying, Vishal, Eric, Sophie, Meicen, Deirdre, Abbas

**Presided by Nicole Moody, Minutes by Sophie Liao **

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Operations Committee: Item returns, TV Room, Website
  • [Discussion] - Lobby Display
  • [Discussion] - Lottery and Housing Transfers
  • [Discussion] - Officer Recruitment
  • Open Floor
• Approval of Meeting Minutes
  • Approved.
• Operations Committee
  • Website update: The drop-off/return service on the front desk, garden pictures update, dance party pictures update, the contact information of MIT mental health counselor update
  • GSC funding allocation: $600 on Halloween dinner
  • TV room: cables/shelves are not organized; Xueying will ask inventory officers to organize the space in mid-Oct
• Communities Committee
  • will do a group AHEC photo update
  • Poster update
  • Name tag printing in progress
• [Discussion]
  • Officer Evaluation
    • started the evaluation process from last week
  • Officer Recruiting
    • One tech officer, one photographer, one event officer, two publicity officers
    • Confirmed that it is allowed to hire non-residents and provide priorities for housing in the spring term, but no housing guarantee until next fall term
    • Interview date: Oct 13-15th
    • Deadline for application: Oct 10th
  • House lottery: Meicen will set up a date for lottery
• Open Floor
  • Change AHEC meeting from 8:30 pm to 9 pm starting next week
  • Notify communication officers about the Ashdown event upfront

Meeting adjourned.