AHEC Meeting Minutes

Monday, June 26, 2017, 8:30pm @ Crafts Lounge

Attendees: Adam Berinsky, Xueying Zhao, Vishal Patil, Nicole Moody, Meicen Sun (Skype), Max

Presided by Nicole Moody, Minutes by Abbas Ghandi

• Agenda
  • [Vote] - Approval of Meeting Minutes
  • [Update] - Operations Committee: Event Posters, Sound System, Officer Photos
  • [Update] - Events Committee: 4th of July BBQ
  • [Discussion] - Cambridge City Council Elections
  • [Discussion] - Orientation
  • Open Floor
• Approval of Meeting Minutes
  • Approved.
• Operations Committee: Event Posters, Sound System, Officer Photos
  • Event Posters: Posters July 4th BBQ and July 9th museum are done.
  • Sound System: Tech tried the system and it is working well. All tech officers will be there.
  • Officer Photos: Most officers have sent their pictures so far. For the remaining officers we can take photos at the BBQ 4th event. Photos for the Facebook page would be nice.
  • Budget: We should have a solid discussion before the 30th.
• Events Committee: 4th of July BBQ
  • We are going Red Bones BBQ. Half of the planned budget still available. Not sure if we are confirmed with the budget. The rest of money will be used for veggie burgers and hot dogs. We have fruits. Volunteer page is done and email will be sent tomorrow.
• Cambridge City Council Elections
  • Trying to provide information. Surveying MIT students, probably related to affordable housing. Will let the city council candidates know that MIT is interested. Sending email would be nice to the Ashdown email list. Not sure about the rules. Ashdown talk is fine. Anyone can send to Ashdown talk. Any rules with the voter registration? The deadline is probably not until Sept/Oct. Will check with the housing. Candidates coming to MIT work better if they come to the campus so that grad and undergrad attend. Will keep you updated. At the orientation meeting, it was mentioned that representatives from Turbo Vote will be attending the Grad Resource Fair. This should be coordinated. Not sure what Turbo Vote is. It is a text message system. MIT has signed on.
• Orientation
  • There was another meeting at 5:30 pm tonight. Final schedule is available. The dates for GSC event is final. Still waiting for the budgeting. We are in good shape in terms of timing. But need to know the budget so that finalize the events and coordinate with other dorms. We should know that if Ricardo has strong preferences about the dates. Should ask Ricardo to include all of us in the loop.
• Open Floor
  • Special Coffee Hour theme about Garden: Salad made from the garden. Article about garden in the city. Can use the article to encourage people. And advertise the special coffee hours. Timing is kind of late. Maybe we could do that for the next year. We can have a platform for people to send their pictures of their gardens. We can also have a garden interest group. We can have an additional person for the gardening platform. It would be great if someone leaves the town and can communicate about asking for help to take care of their gardens when they are out of town. Ashdown Garden Facebook page would be very nice.
  • Sign up for project adventure leadership between AHEC and co-chairs of various committees. We need to pick up the date. Organization only has certain dates available.
  • Two alarms went off and both were legitimate. Meeting adjourned.