**AHEC Meeting Minutes | January 31, 2017 **
AHEC Meeting Minutes
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Tuesday, January 31, 2017, 8:30pm @ Crafts Lounge
Attendees: Seamus, Govind, Rio, Deirdre, Malvika, German
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- [Update] – Event Committee Update
- [Update] – Operations Committee Update
- [Discussion] – Officer Evaluations
- [Discussion] – Ashdown Swag
- [Discussion] – Election Recruitment/Transition Plan
- Open Floor
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- Just had the latest in-house lottery
- No current fun funds project going-on, need to send out emails
- [Update] – Event Committee Update
- Super bowl happend successfully, but divided opinion on food, as expected
- Planning to meet with the officers after Valentine's Day
- Next event woudl be Pie Day
- [Update] – Operations Committee Update
- New Inventory Officer will take care of the garden and bikes
- Kitchen Officer on duty to keep it clean and have monthly report to Govind
- Budget is fine for Operation Committee
- [Discussion] – Officer Evaluations
- Finish by the end of this month and notes will be taken in a google document
- Need to score from 1-3 and potentiall plus 1
- Send Rio the scoring table by Febuary 28th
- [Discussion] – Ashdown Swag
- Current plan: $600 for 60 T-shirts
- Should ask residents if they would like to buy and what price
- Put up slides at Nomination Dinner
- Most likely will sell out as the officers would be interested
- [Discussion] – Election Recruitment/Transition Plan
- Logistics questions: get the list of all nominated resident at the dinner event; verifying the nominee to be residents using Ashdown Residential Directory; ask them the availability for weekly AHEC meeting and if there is any absence from Ashdown during the year; make clear that they will come directly to the meeting once elected.
- If an officer is elected to AHEC, he/she will continue their duty for the rest of the semester
- Poster should go up before Speech Night. There will also be a Q&A section.
- Nominees don't need to run for specific position.
- Current seeks to pitch the campaign and encourage people to run
- Convey the transition to the next person through retreat
- Open Floor
- Google event calendar is considered to be deleted because of low usage. Currently only coffee hour and brunch is on there, as well as nomination dinner.
- Ask tech about it after Thursday
- Check the frequency of usage of the calendar.