AHEC Meeting Minutes | Dec 6, 2016
AHEC Meeting Minutes
Tuesday, Dec 12, 2016, 8:30pm @ Crafts Lounge
Attendees: Malvika, Katie, German, Seamus, Govind(Skype), Adam, Eric, German
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- [Update] – Events Committee Update
- [Update] – Operations Committee Update
- [Update] – Officer Coordinator Update
- [Discussion] – Future meetings in Dec/Jan
- [Discussion] – Closed Doors Meeting
- Open Floor
- Approval of Meeting Minutes
- [Update] – Communities Committee Update
- Tshirt is waiting to hear from Kimberly.
- Pushing for a committee meeting this week addressing the issue of arts with the new art officer. It seems that nothing is happening.
- Fun Funds: hot pot email went out.
- [Update] – Events Committee Update
- Winter distress event next week with dogs.
- New event officer could hold more in Feb.
- Super bowl party is set.
- Pie day event funding has got prepared.
- [Update] – Operations Committee Update
- Bike room clean: no bikes is cleaned this year, therfore no bike auction.
- Raspberry Pie: Cody and the other two set up the table but not start. Looks promising. Tables are going into Lobby and laundry room. Will be set up for a long term test.
- [Update] – Officer Coordinator Update
- Should update the Wiki and collect suggestions?
- Updating the recruitment section. Take a look at it before next week’s meeting to see what's going on.
- [Discussion] – Future meetings in Dec/Jan
- Three of AHEC will be gone during IAP.
- Schedule officer interview in the spring.
- Work the schedule backwards as Feb 7 is the start of the class, and arrange the next election of AHEC. Current plan: Nomination on 9th, Speech night on 16th, election day on 27th, combine AHEC the old and the new on Tuesday 28 AHEC meeting.
- Then go for officer recruitment
- Confirm the first combined AHEC. Have the retreat earlier than later.
- Spring Dinner at April 23th, given that 27-31 of March is the spring break.
- [Discussion] – Closed Doors Meeting
- Open Floor
- SP change budget cycles, match with the funding cycle of GSC
- Hulsizer fridge should be cleaned out every time after big events. Rules include: should not leave anything open in fridge. Tell the kitchen officer. Fridge needed to be defrosted.
- Possible solution: Call for volunteer to do it before coffee hour. Address the kitchen officer of maintenance of the fridge
- Two inventory request seem to be reasonable.