AHEC Meeting Minutes | October 18, 2016
AHEC Meeting Minutes
Tuesday, October 18, 2016, 8:30pm @ Crafts Lounge
Attendees: Malvika, Rio, Katie, German, Kim, Stephanie, Seamus, Govind(Skype), Meicen
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] Communities Committee Update
- [Update] Lottery, Nametags
- [Update] Open Doors Night, Fun Fund
- [Update] Raspberry Pi, Newsletter
- [Update] Officer evaluations, Officer transition dinner
- [Update] Events Committee Update
- [Update] HCA meeting
- [Update] T shirts for volunteers
- [Discussion] Team Bonding
- [Discussion] Planned Mindfulness
- [Discussion] Wireless Problems
- [Discussion] Fun awards
- [Discussion] Thanksgiving: awards, invitations
- [Discussion] Election Night Event
- [Discussion] Collaborations with Other Dorms
- Open Floor
- Approval of Meeting Minutes
- Communities Committee Update
- MHH survey is ready to send out and need to write report on the event
- Lottery generated randomly, mostly graduate student at the end
- President at Tang want to have event at Tang Hall
- Plan to reach out undergradaute dorm house masters and then undergraduates
- Open Doors Night, Fun Fund
- Meeting next Wednesday Oct 26 about open doors night
- Several new applicatios for the fun funds
- Thematic interactive escape game this Friday
- Raspberry Pi, Newsletter
- Raspberry Pi: meet with Alin this weekend for the plan of the next semester
- Have a demo at the lobby; all the hardware is ready and can start ASAP
- Beginning of next semester if everything goes well
- Email bulletin using MailChimp, before November
- Email for bike clean out, with one week buffer from Nov 14 to 21
- Bike Auction is not working very well creating so much hassle so just donate to non-profit
- Get in contact to the donation agencies
- Officer evaluations, Officer transition dinner
- 47 responses to transition dinner next Thursday
- Food need to be figured to for vegan
- Presentation for new officers
- Those who cant make it will come attend AHEC meeting
- Officer Evaluation ASAP, Rio put up all the stuff
- [Update] Events Committee Update
- ThirstyEat debate on Thursday conflict with Ashdown event, need better coordination, and the event committee should get to know their plan earlier
- Try to aviod this happening agian
- Can advertise through ISO
- Work out an event sharing mechanic, German will do that
- Last minute email as an option
- Fall meeting in the next week or two
- T shirts for volunteers
- Sandro will have the design next week
- HCA meeting
- Updates Costco Shuttle wrking out well, new transportation committee chair
- Volunteer to serve on certain committee
- Team Bonding
- Sunday 6-8, Chef competition at Old Ashdown Mashee
- Planned Mindfulness
- Planning to hold one wellness events, potentially at Wednesday Nov 2
- Provide food, experiencial mindfulness
- Potential event conflict with the town hall
- Wireless Problems
- Sidney Pacific having issues about WiFi, distributed by the personal router
- Send out the survey to Ashdown also
- Fun awards
- Sometime for next time
*Thanksgiving: awards, invitations
- Awards of outstanding officers
- Each one can nominate three people, not chairs, that have served for at least one year.
- Staff in appreciation lunch so keep the thanksgiving dinner more toward residents
*Election Night Event
- Ali work on the design of the cake, $150
- Competition on predicting the result, figure out compition of the event to more interactive
- Open to new ideas
- Collaborations with Other Dorms
- Learn from the Inventory with Sid-Pac, late fee panelty policy at Ashdwon need to be improved
- For example Cap for how much one could get charged, instead of the a percentage of the cost
- Inventory committee should be informed what they need at what time
- Draft an official policy therefore need a better distinguishi between Open to Ashdown or Official Event?
- Open Floor
- Feedback on the google drive
- Update when every has done their evaluation
- Next week is a bonus meeting with the transition mmeting
- Coffee hour shopper, coffee hour should pick one of the two using Avocado context
- Clover is going away, ThirstyEar should do a survey? Email Thirsty Ear by Rio; But also in the realm of AHEC
- Garden Cleaning party before its too cold, Sean Shiyao is on that