AHEC Meeting Minutes | October 4, 2016
AHEC Meeting Minutes
Tuesday, October 4, 2016, 8:30pm @ Crafts Lounge
Attendees: Malvika, Ali, German, Rio, Katie, Stephanie, Seamus, Govind(Skype)
Presided by Malvika, Minutes by Hongru
- Agenda
- [Vote]-Approval of Meeting Minutes
- [Update]-Last week's minutes
- [Update]-Suzy Nelson Meeting
- [Update]-Communities Committee Update
- [Update]-Name tags, Open Doors Night, MHH, Fun Fund
- [Update]-Raspberry Pi, Newsletter
- [Update]-Officer evaluations, Officer
- [Update]-Events Committee Update
- [Update]-T shirts for volunteers
- [Discussion]-Election Night Event
- [Discussion]-Collaborations with Other Dorms
- [Discussion]-AHEC projects
- Open Floor
- Approval of Meeting Minutes
- Last week's minutes
- Suzy Nelson Meeting
- Meeting went well. Talked about her personal experience.
- She wanted to get opinion on new guardhouse
- Keeping her posted for future events.
- Communities Committee Update
- Meeting for floor officers and house head originally planned to be on Oct 31. Conflicted with Halloween. Planning to move to Nov 1.
- Nov 5 house master dinner.
- Celebration of extra time on Nov 6.
- Facebook has been updated regularly.
- Name tags, Open Doors Night, MHH, Fun Fund
- Name tags reported missing on 4th floor. Contact floor officers to get fixed.
- Mind Hand Heart scheduled at Oct 18. Conflicted with residents scholarship events.
- MHH topic: challenge in graduate school. Event with limited spots, based on lottery.
- Dinner after talk for better communication with the speaker.
- Fun Fund should be advertised more frequently. Ask Publicity to make a poster and put permanently around the building.
- New Fun Fund proposal: North End Excursion with food.
- Raspberry Pi, Newsletter
- Raspberry Pi happening this/next week.
- Newsletter going forward, thinking about what to put before Nov. Tentatively with short digest of event info and more personal story, such as Volunteer of the month and Officer of the month. Make full use of social media.
- Officer evaluations, Officer transition dinner
- All officer evaluation done by next meeting. Collect feedback by next week.
- Transition dinner at Sat Oct 27 before coffee hour. 6:30 - 7 lecture on reimbursement for new officer. 7 - 8 socializing with committee, food served.
- Guest student asked about internal room lottery.
- Collaborations with Other Dorms
- Reach out to Sid-Pac for a potential informal event.
- Events Committee Update
- Halloween party on Oct 29, cross-dorm event including Edgerton and Warehouse.
- Conflict with the private wedding
- Should inform how to use event calendar. Sort our why several calendar going on at the same time. Should send event info to publicly right after meeting.
- T shirts for volunteers
- Need around 60.
- Design with house logo and "volunteer".
- Election Night Event
- 2012 event from 6-midnight.
- Viewing party at Hulsizer with good projector. Serving different food every hour, mainly American food. Order cake.
- Suppose to be a big event like Super Bowl. Prepare food for 100 people.
- AHEC projects
- Think about other project now that orientation are done.
- Open floor
- Team bonding between AHEC and house heads. Scheduled Iron Chef Leadership Building on Saturday, Oct 22.
- Coffee hour chair requested funding for committee meeting. Use fun fund.
- CSSA events from 12-6 before debate on Oct 9.
- AHEC shirt/polo to be considered. Ask Sandro about shirt design.
- Town Hall: Hospitalization and Involuntary event, but seems more for undergrad.