AHEC Meeting Minutes | August 23, 2016
AHEC Meeting Minutes
Tuesday, August 23rd, 2016, 8:30pm @ Crafts Lounge
Attendees: Katie, Govind, Seamus, German, Malvika, Rio
Presided by Malvika, Minutes by Govind
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Posters + Brunch funding
- [Update] – Communities Committee Update
- [Update] – Nametags
- [Update] – Bike Cleaning, Website Updating, Newsletter + Brochure, Publicity
- [Update] – Items for funding task board
- [Update] – Events Committee Update + AHEC open house
- [Update] – Floor event funding
- [Update] – Housemaster dinners
- [Update] – Officer recruitment
- [Discussion] – Orientation Movie Planning
- Open Floor
- [Vote] - Approval of Meeting Minutes
- [Update] – Posters + Brunch funding
- No update on brunch funding from GradRat. Rio will follow up.
- Brunch is now on the 4th.
- Going ahead with the punch cards. Ask SP to print punch cards for us too, pre-punch them. Get counters to count # people bringing stuff, # people in line.
- Rio will respond to the email.
- Funding: Will apply to GSC Sustainability Fund cycle on October 1st, joint with SidPac, for funding for prizes.
- German will ask people who did the punch-card thing for brunch previously.
- [Update] – Communities Committee Update
- Floor events for August completed, successful.
- September will have bigger events for more people. Suggestion from Malvika: Provide general instructions for floor officers as guidelines.
- Try to schedule floor events to be after main orientation events.
- Open Doors Night.
- [Update] – Nametags
- Waiting on an email from Housing with new residents.
- Adam might have this, so Seamus can contact him if it starts getting late.
- [Update] – Bike Cleaning, Website Updating, Newsletter + Brochure, Publicity
- Advertise Events in Newsletter: "Look for emails to ashdown@mit.edu and ashdown-talk@mit.edu for locations"
- Posters seem to be on track for the most part. Will check to see how many are up around Ashdown next week.
- After Orientation: Posters to remind residents to close their doors when cooking, as well as posters to encourage bringing utensils and plates.
- [Update] – Items for funding task board
- [Update] – Events Committee Update + AHEC open house
- Do we still keep organizing the IKEA Trip with GSC?
- There was a holdup with alcohol licensing for dance party, due to miscommunication with the MIT licensing.
- Justin might be able to expedite the process by contacting Cambridge administration and explaining that the event is happening in two weeks.
- Make sure not to go overly over budget with the drinks.
- AHEC Open House: Encourage people to learn about AHEC, ask questions about Ashdown, ask anything they want.
- Have it at Ashdown Coffee Hour. Hand out cards for people to write questions.
- September 1st
- [Update] – Floor event funding
- Let's try giving floor event funding proportional to floor population.
- [Update] – Housemaster dinners
- Dividing up the dates among ourselves. Should spared it out a bit better.
- [Update] – Officer recruitment
- [Discussion] – Orientation Movie Planning
- We should all record audio and write captions and send them to Rio ASAP. New Target Date: September 4th.
- Open Floor:
- Remind Chairs to send Events to GSC Anno (especially if they're supported by GSC!).