AHEC Meeting Minutes | June 30, 2016
AHEC Meeting Minutes
Tuesday, June 30th, 2016, 8:30pm @ Crafts Lounge
Attendees: Katie, Govind, Malvika, Rio, Seamus, German
Presided by Malvika, Minutes by Govind
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] – Communities Committee Update
- [Update] – Officer Transition
- [Update] – Inventory Cleaning
- [Update] – Events Committee Update
- [Update] – Book Lending
- [Discussion] – Housemaster Dinner Dates
- [Discussion] – Composting Bins
- [Discussion] – Brochure
- [Discussion] – Orientation Movie Planning
- Open Floor
- Approval of Meeting Minutes
- Communities Committee Update
- Officer Transition
- Poster seems to be coming along.
- Need to tell Tech to update the website
- Give officers access to Wiki, Events Calendar
- Malvika will ask Chris about Wiki access
- New officers should be able to get keys now.
- Inventory Cleaning
- Clarify with GSC whether it's okay if people can take compost bins after they leave Ashdown. For now, let them take them after.
- Will probably have to throw away fish tank in trash room.
- Events Committee
- July 4th planning seems to be going smoothly.
- Wasn't in GSC Anno - make sure it's in this one.
- Westgate doing an event from 12-2.
- Euro Cup watching will be happening on 6th, 7th, and 10th. Final will also be in the Thirsty Ear.
- Games are at 3, so might not be too highly attended on the 6th and 7th anyway. Can advertise to whole grad community.
- Housemaster dinner will be scheduled later when Orientation schedule is clearer.
- Need to assign people to Orientation Events and fix the date for the Dance Party.
-Will set the date this week.
- Book Lending
- Coffee hour seems fine with the event, but we need to fix one.
- German will set possible dates for the coffee hour people to choose the final one.
- Housemaster Dinner Dates
- August 29th and 30th, September 5th, 7th, and 8th. Roughly 6:30 to 8:00.
- Mix of current and former AHEC at each Housemaster dinner. About 4 at each dinner.
- Composting
- Composting: Make new composting situation clear at coffee hours, brunches.
- Haven't gotten an update from GSC yet. Will wait for GSC to give us a recommendation for what to do with composting.
- Brochure
- Everything seems smooth on that front.
- Will expect a draft in mid to late July.
- Orientation Movie
- Pictures from floor event turned out well. Videos might be difficult.
- Might just resort to taking pictures of everything and making a slideshow.
- Open Floor
- Follow up with Chris to see if he wants to be Ashdown Rep to Thirsty Ear.
- AHEC / Ashdown Event: Outdoor movie night (with beer?)
- Send an email out notifying residents about Inventory Solicitations.