AHEC Meeting Minutes | June 2, 2016
AHEC Meeting Minutes
Thursday, June 2ndm 2016, 7:30pm @ Crafts Lounge
Presided by Malvika
- Discussion about the design of the new Ashdown logo
- What logo should include
- Information that could be helpful for applicants
- Funding
- Costco, Zipcar, Coffee Hour shopper
- New shopper found
- Costco, Zipcar have been taken care of
- Single mailing list for Coffee Hour organizers and shoppers could be useful
- GSC orientation funding
- Deadline to apply for funding: June 12
- There must be a single email to communicate this with GSC
- Plans to apply for Brunch and Coffee Hour
- Plan to co-host some event
- Thirsty Ear not open in part of the Summer
- Inventory cleaning
- Govind talked to Kristen about this
- Discussion about getting/updating a list of the items in the front desk to decide what is going to be kept and discarded
- Summer budget
- Finished on Sunday
- Complaint that there is no budget for composting bags
- Discussion about getting an update about how composting is going in order to decide whether to expand this
- Include discussion about this in the next meeting
- Comment about budget assigned to Cherry Pie society
- Floor officers are supposed to organize two events per month
- There will be a meeting with floor officers to clarify issues
- (There will also be a meeting with Communities committee
- There should be an email about how to use the fun funding and how to request a reimbursement)
- Discussion about Coffee Hour committee
- Potentially, there will be too few people in the committee in the Summer
- This could also be a problem for an Orientation Coffee Hour
- Orientation preparation
- Invite communications officers for the next meeting to talk about newsletter
- Certain aspects of events (e.g., alcohol license, duration of parties) must be planned well in advance
- Volunteer coordination
- Could set up a system in the website for volunteers to sign up (should be the first step)
- Ideally, would be ready for 4th July barbecue
- Tech could help
- Former officer could help as well
- Could create a mailing list for volunteers of events for information and incentive
- Music complaints (when and where to play music)
- Must send an e-mail/reminder about the issue (Housemasters and Denise will do this)
- Could post new signs if e-mails are not enough
- Garden
- Mostly unused up to now
- Discussion about how to encourage people to use it
- Could send an e-mail about this
- Must enforce communication with garden officer
- Orientation Ashdown movie
- Content
- How long it should be (3-5 minutes)