AHEC Meeting Minutes | May 12, 2016
AHEC Meeting Minutes
Thursday, May 12th, 2016, 7:30pm @ Crafts Lounge
Presided by Malvika
- Fire Policy Encouragement
- Encourage use of fan
- Signs in common kitchen?
- Approval of Meeting Minutes
- Plan for Distributing Gifts for Outgoing Officers
- Water bottles and mugs
- Put a note on each of the gifts (“thank you for service” cards)
- Kitchen Training for New Officers
- When Seamus is done with finals, he will meet committee chairs and train them in kitchen, then they can train committees
- A lot of people might not get trained (not too much turn-around time before chairs + others leave for summer). Should prepare for back-up training session in Fall.
- Wiki training next week.
- Wiki Training for New Officers
- Outgoing officers should update Wiki by June 4th.
- Funded MindHandHeart Initiative
- Contact is out of town this week, so discussion will be next week.
- Other dorms are interested in participating (McCormick - undergrad dorm)
- Still an ongoing discussion whether or not we should accept the funding and follow through. This will continue as we interact with other dorms.
- HCA Meeting Update
- Puppies coming to Ashdown next week for de-stress event.
- Want to interface grad dorms better and make a platform for interest groups across grad dorms.
- Maybe webmasters for different dorms should meet to discuss what platform would be best.
- Rebranding Ashdown
- Seamus sent survey to all Ashdown residents. People wanted to rebrand - wait until we see the report to know just how positive the results were. Results have been sent to housing.
- Ashdown Garden (Update)
- Denise said she is going to ask John about the tilling.
- Tilling this Sunday (May 15th, 11 AM). Should be good weather. We will have food (burritos?)
- Maybe send an email to advertise more plots if there are some available
- Moving Meeting Time Starting in Summer
- Tuesday 8:30-10PM. Starts June 7th.
- We will also meet on June 2nd (Thursday) before changing the meeting time.
- Collaboration with Other Dorms
- Meeting with SidPac’s EC soon. Should start thinking about what we want to do with different dorms (SP, Warehouse, Edgerton, etc.)
- Ask them what kind of events they are interested in holding this summer and see where it goes (for example, joint barbecues with Edgerton).
- Book Sharing / Lending Ideas:
- (Temporary) book exchange: Two people exchange books for a month. Maybe this could happen at a Special Coffee Hour.
- What if books are mistreated?
- Make people sign forms pledging to treat book well?
- Liability waiver for people who participate?
- Look into good models for this event (German).
- More permanent exchange: Bring books you don’t want anymore, swap them more permanently.
- No liability issues here.
- Movie for Orientation
- Maybe make a movie for welcome email to new residents. Goal is to put a face to AHEC for new residents.
- Like an “airline” movie? Goals: Show some pretty shots around Ashdown, people having fun, maybe some instructions about life at Ashdown.
- Publicity / Tech / Communications can help.
- Open Floor
- Resident Idea: Sourdough starter? Fun fund event perhaps.
- Officer Photos by June ideally.