AHEC Meeting Minutes | April 14, 2016
AHEC Meeting Minutes
Thursday, April 14th, 2016, 7:30pm @ Crafts lounge
Attendees: Lisa, Orpheus, Calvin, Adam, Seamus (Proxying for Drew), Malvika, Katie, Chris, JC, Cody
Presided by Lisa, Minutes by Cody
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Update] - Officer Leases
- [Upcoming] - Officer Transition Dinner
- [Upcoming] - Spring Alumni Concert
- [Update] - Rebranding Ashdown
- [Update] - Ashdown Garden
- [Discussion] - Ashdown Wiki
- [Discussion] - AHEC Calendar
- [Update] - HCA Meeting Debrief
- Open Floor
- Approval of Meeting Minutes
- Officer Leases
- Naomi will be passing new policy to housemaster committee
- Continuing status will be evaluated on a case by case basis when moving between dorms
- Housemasters will be discussing this
- Housemasters have the final call on continuing status
- Will provide feedback to GSC
- Officer Transition Dinner
- Gift situation still in flux
- Agenda is in place
- Dinner
- Short presentation
- Similar to last year
- 2 min intro
- Reimbursements etc...
- AHEC training committee chairs for additional training is under consideration
- Officer recognition
- Fun Activity
- Food has been budgeted
- Replaces AHEC meeting next week
- Prep from 6-6:30
- Food from 6:30-7
- Presentation will start at 7
- New officer poster for the lobby will happen in June
- Housemasters will also be updating their photos
- AHEC transition will happen either April 28th or May 5th
- Spring Alumni Concert
- Signup rates are still low
- Adam will be sending out email soon
- Need more volunteers
- Brochures in work
- Easels have been obtained
- Rebranding Ashdown
- Anyone can sign up for free to the website under consideration
- Will funnel all artists through this website
- Should probably happen before orientation to pass out new logo
- Will distribute a set of guidelines for new logo designs
- Automatic $200 prize to winner of design
- Additional prizes:
- 2nd and 3rd could get $50 and $25 respectively
- Total of $200
- Can also vet designs before final polling
- Should check with housing to make sure AHEC has the authority to change the logo
- Ashdown Garden
- Spots have been assigned
- Plots were expanded due to low demand
- Some requests to keep previous plots are being addressed
- Moving forward on the details
- Planting day will happen sometime in the next month
- Could possibly get plants from Google Express
- Ashdown Wiki
- AHEC Calendar
- AHEC has several calendars
- AHEC could begin listing all the things that they do on a rough timeline
- HCA Meeting Debrief
- Open Floor
- Floor Cup and Barbecue
- Turnout was lower than expected
- Possibly due to bad weather
- Should probably be scheduled later in the year
- Floors had mixed attendance
- 3rd Floor won the cup
- Food went well
- AHEC practice Barbecue?