AHEC Meeting Minutes | January 7th, 2016
AHEC Meeting Minutes
Thursday, January 7th, 2016, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Drew, Jess, Orpheus, Deirdre, Katie, Cody
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Meeting Minutes
- [Upcoming] - AHEC Elections
- [Upcoming] - Spring Term Budget Allocation
- [Discussion] - Spring Term Officer Role Adjustments
- [Upcoming] - Casino Night
- [Discussion] - Inventory Suggestions
- [Discussion] - Support for Ashdown Intramural Teams
- [Discussion] - Bike Auction
- Open Floor
- Approval of Last Meeting's Minutes
- Minutes are approved and are to be posted.
- AHEC Elections
- Currently scheduled for February 17th
- Must be announced a month in advance (January 17th)
- Housemasters aren't here that week to tally votes
- May need to do a week before or a week after
- Will need to repost dates in the handbook if changed
- If we change dates, we will have issues if new AHEC wants to revamp the officer structure, some issues with when officers need to accept new positions
- Suggestion: Push to Feburary 24th
- Issue: Officer recruitment becomes tight and AHEC is busy
- What if we make it not a Wednesday?
- Move to February 15th?
- Summary:
- Current Schedule:
- Announcements: January 17th
- Nomination Dinner: Thurs, Feb 4th
- Speech Night: Thurs Feb 11th
- Elections: Wed, Feb 17th
- Thinking of moving elections to Mon Feb 15th, but that's a holiday...
- Monday Feb 22nd?
- More time for new AHEC to do organization
- Or possibly have Associate Housemasters host
- Decision:
- Normal Wednesday (Feb 17th) or following Monday (Feb 22nd)
- Housemasters are going to check with housing and see if they can push their date back
- Then a decision will be made
- Must happen before Jan 17th
- Spring Term Budget Allocation
- Must happen before February 1st
- Open Jan. 15th and close a week later (Jan 22nd)
- Allocations happen that weekend (Jan 23-24th)
- Casino Night
- Sunday January 31st 7-9 pm
- GSC proposal submitted for additional funds
- Games:
- Roulette
- Blackjack
- Baccarat Chemin De Fer
- Craps
- Poker
- Currently no collaboration with SidPac, but may eventually come together
- Need to buy:
- Cards
- Felt Covers
- Should come out of auxiliary (overhead) budget
- CostCo trip on Jan 30th
- Desserts and Soda
- Send out email for volunteers
- Inventory Suggestions
- Doorstops for gym
- Hand Sanitizers
- Re (Clean Hulsizer Fridge)
- Should be done, but not part of the inventory suggestion list
- Packing Tape
- Might be behind the front desk
- Talk to Denise
- Big Teddy Bear
- Vertical Jump Measure
- Talk to Denise about putting up ruler or wallpaper
- Should try to call for solicitations for the Will Fund in February
- Support for Ashdown Intramural Teams
- Money for jerseys for the Hockey Team
- Also money if we want any type of serious design
- Put competition in Ashdown Newsletter for new logo
- About $45 per jersey
- Possibly subsidize ~$15 per jersey
- Resolution: New logo contest for $50 gift certificate
- Then subsidize $15 per jersey (3-2 split decision)
- Bike Auction
- Should happen next semester
- Payment in cash
- Inventory wants money
- Hulsizer
- Open Floor
- Staff appreciation lunch
- Winter fun thing
- Proposed changes to computer room
- No response from Dennis
- Housemasters and Denise will be cc'd on next email
- Transition Documents
- Document decisions, processes etc...
- Compile in searchable format on Wiki
- Status of Google Calendar
- It exists and is kind of working...
- Needs to be checked on
- Points for moving to a different grad dorm
- Preferential hiring as opposed to points
- Constitution
- New drafts will be discussed soon
- General meeting in Hulsizer for all Ashdown residents to follow
- Security Cameras review moved to third week in Feburary
- Person added to pantry key list