AHEC Meeting Minutes | November 12th, 2015
AHEC Meeting Minutes
Thursday, November 12th, 2015, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Orpheus, Drew, Calvin, Cody, Deidre, Katie
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes (5 min)
- [Update] - HCA Meeting Debrief (Lisa - 10 min)
- [Discussion] - Ways to Promote Mental Health (Lisa - 15 min)
- [Discussion] - Fire Alarm Prevention (Lisa/Adam - 15 min)
- [Update/Discussion] - Ashdown Volunteering (Lisa - 15 min)
- [Discussion] - Scheduling Security Cameras Review (Lisa - 5 min)
- [Discussion] - Review of Officer Structure (Lisa - 15+ min)
- Open Floor (10 min)
- Approval of Last Week's Minutes
- Minutes are approved and are to be posted.
- HCA Meeting Debrief
Increased attendance, sigles dorms-related issues were discussed.
- Student and affiliates health advisory council
- Insurance premiums may go up.
- We should also look into dental insurance.
- Renter's Insurance
- Not enough people have it, most people aren't aware that their belongings aren't insured while they live in dorms.
- Include in monthly rent, with opt-out clauses?
- How about we collaborate with insurance companies, have an event that raises awareness and provides an opportunity for people to get renter's insurance?
- Increased emphasis in fall/orientation.
- Shuttles
- Issues with Costco shuttle
- Transportation willing to work with us to fix routes
- Dorm Seniority Points
- Should develop a system of transferring points between dorms
- Example about issues with people getting into married dorms from singles housing brought up
- Discussion:
- Officers should get some type of preference
- People who live in a dorm for a while maybe shouldn't
- Generally in favor of the idea
- Ways to Promote Mental Health
- MIT Confessions
- Mind, Hand, Heart
- Working groups trying to tackle different areas of mental health
- Lots of money out there for these groups
- Therapy dogs
- Individual dorm events considered
- Mindfulness sessions/Workshops
- Massages
- Short psychiatric sessions
- 10-question screenings
- Ashdown Volunteering
- New form posted online
- Enrolls applicants in ashdown-volunteering list
- We need to track volunteers better
- Have sign ups?
- Website were volunteers can be signed in
- E.g. have a drop-down menu so that we can log volunteers who help out at events, or automatically logs new volunteers
- Will contact Tech and get them on this
- ashdown-auxillary
- Lists for people who are not officers, but want to remain in the loop (e.g. ex-officers), sort of like dedicated volunteers.
- Cross-committee coordination
- Cutoff for participation gift
- Will be determined after we get data
- Tech Committee Items
- Lecture series updated
- TV Status
- We can do what we like with them
- Ethernet connected to Raspberry Pi creates TV network, will feed content to the TVs that way.
- Between 5 and 10 TV's
- Will need to buy the hardware and code the software
- Fire Alarm Prevention
- Too many fire alarms
- People may be starting to ignore them
- Distribution of information
- People can't plead ignorance to our policies
- Send out information as to what happens with the multi-building alarms
- Create fliers and put in mailboxes
- People will need to sign and return them
- Create draft and circulate within AHEC (Drew)
- Scheduling Security Cameras Review
- Need to set up a time to do this
- Contact the administration and suggest sometime in January
- Review of Officer Structure
- Should there should be changes to officer positions
- May want to revamp the Ashdown Lecture Series Coordinator
- A couple of changes suggested
- Will need to talk to the officer first
- Open Floor
- Thanksgiving Info check
- Has been sent out by all floor officers
- Posters will go up soon
- Brunch Meeting
- Next Wednesday, 8 PM
- Discuss brunch plan
- Common Room Kitchen Cleanout
- Have something similar to bike room cleanout
- Nothing is supposed to be left in common kitchen
- So anyone can trash/take anything that's left
- Will post printed policy
- Send notification email as to current policy