AHEC Meeting Minutes | August 6th, 2015
AHEC Meeting Minutes
Thursday, August 6th, 2015, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Orpheus, Jess (proxying for Drew), Adam
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes
- [Update] - Orientation Planning
- [Discussion] - Inventory Sharing with SP Officers
- [Discussion] - Officer Evaluation Policy
- [Discussion] - Publicity Status and Policy
- [Discussion] - Soliciting Inventory & Will Fund Purchase Ideas
- [Update] - Communicating Status of Laundry Room
- [Update] - Fun Fund
- Open Floor
- Approval of Last Week's Minutes
- Minutes are approved and are to be posted.
- Inventory Sharing with SP Officers
- Ashdown House proposal to SidPac discussed and approved.
- Will be presented to SPEC at the next AHEC-SPEC meeting.
- Officer Evaluation Policy
- Policy approved with minor edits
- Officer handbook will be updated to reflect the evaluation policy, officers to be informed after this happens.
- Orientation Planning
- Dance Party
- Haven't yet settled the issue of alcohol permit
- Will register event and get an Alcohol permit. Issue will be settled ASAP.
- Do we want unlimited drinks?
- How about a limited number of free "timed" drinks?
- Possible issue of giving out too many to the same people.
- Dessert night
- Collaboration with SidPac
- Hulsizer may be too small.
- Outdoors?
- SidPac Multipurpose room?
- Aim for quantity rather than quality.
- IKEA trip
- Ashdown, Edgerton, Westgate, Tang, CSSA
- Try to have buses leaving at different times.
- Every contributing group gets tickets which they will distribute as they see fit. Additional tickets to be sold.
- Grad Olympics
- We're helping out with basketball & voleyball
- Ashdown Events include Speed Friending, Karaoke, Scavenger Hunt, Wine & Cheese fondue
- Floor cup? Neither Communities nor Events want to do it.
- Govind will be doing the EC posters.
- Communities will be helping the EC to bump up available manpower.
- Communities events will take place in the 3rd week of orientation.
- Will do ~150 copies of the orientation newsletter, available at the front desk.
- Publicity Status and Policy
- The TEEC Secretary believes our publicity system with regards to external events is really bad.
- No clear advertising.
- SidPac has different pages on theer website.
- They allow posters to be displayed on the TVs.
- TEEC can post things on the front page.
- Modernize process for external postings.
- We need to use the calendar.
- Create a new google calendar to replace existing google calendar, use that.
- Talk to tech and get the ball rolling, revisit it when TV & google calendar issues have been resolved.
- Will fund soliciting
- Create an online form on the webpage where people can suggest Will Fund purchase ideas.
- Communicating Status of Laundry Room
- Reporting to still happen by residents.
- Inventory checks laundry room every week.
- How about digital tablet?
- Let's do magnets instead, leave the whiteboard as it is.
- Fun fund
- 1st fun fund approved, was a success
- Difficult to get posters