AHEC Meeting Minutes | July 9th, 2015
AHEC Meeting Minutes
Thursday, July 9th, 2015, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Orpheus, Calvin, Drew, Adam
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes (5 min)
- [Update] - Orientation Planning (Drew/EC - 5 min)
- [Update] - Leadership Training (Deirdre - 10 min)
- [Update] - HCA Meeting Debrief (Lisa - 5 min)
- [Discussion] - Laundry Room Status Communication (Lisa - 10 min)
- [Discussion] - AHEC Retreat Brainstorming Review (Lisa - 30+ min)
- Open Floor
- Approval of Last Week's Minutes
- Minutes are approved (with edits) and are to be posted.
- NW Leadership meeting
- Contact Executive Committees of other dorms
- Set up date & time.
- Leadership Training
- July 20th 9am-3pm
- Transportation
- Housemasters have a car, Drew Rzeznik has a car, will need 1 more, probably Zipcar.
- Will need to get an updated headcount.
- HCA Meeting Debrief
- It is not knowh whether Tang Olympics are happening this year.
- Sustainability subcommittee wants to do a furniture exchange.
- Mental Health Advocacy initiative to start in partnership with MIT Medical
- Laundry Room Status Communication
- Whiteboard not up to date
- Dry erase markers and erasers in short supply
- New system needed
- A decentralized system to mark each individual machine in need of repair by marking the machine in question.
- Perhaps "red X" magnets or sticky notes.
- House staff (in the course of their other duties), will take note of these and report to the House Manager.
- They will be removed by the repair people after repairs finished.
- Take down whiteboard?
- No. Keep it as an auxiliary system
- Details to be finalized.
- Make change in policy known by putting up new poster.
- Kitchen Compostable bags
- Need to be replaced.
- House Operations Officer to be notified.
- Officer social
- Ice cream social.
- To be held after July 20th.
- AHEC absences
- Officer Coordinator
- Secretary
- Resident Suggestions
- Jordan Romvary (a resident) has the following comments/suggestions:
- Update the officer poster.
- Already in the pipeline.
- Post meeting minutes sooner.
- Meeting minutes are posted a small number of days after their approval.
- Have a quiet orientation event to serve as a counterpoint to more festive orientation events (e.g. dance parties) at the same time as said events.
- What if someone wants to attend both?
- Will compete with other dorms' events.
- Have a hacking event (possibly during orientation).
- Too many of those already.
- Solar panels on roof
- Roof assessment of all MIT buildings to happen soon.
- Environmental drive to be announced soon by President Reif, will include funds for environmental initiatives.
- Couple the roof assessment results with our proposal for solar panels to take advantage of funds that are going to be made available.
- Communities Committee Matters
- Have started soliciting resident ideas for the "Fun Fund" (Fund for resident initiatives through the Communities Committee)
- Have contacted Coke about installing card readers on our vending machines.
- AHEC Retreat Brainstorming Review
- Started reviewing ideas that cropped up during the AHEC retreat.