AHEC Meeting Minutes | May 27th, 2015
AHEC Meeting Minutes
Thursday, May 27th, 2015, 7:30pm @ Crafts lounge
Attendees: Lisa, Chris, Drew, Orpheus, Sai, Adam, Katie, Andrea
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes (5 min)
- [Discussion] - Ashdown Will Fund (Adam - 5 min)
- [Update] - Officer Structure Documentation (Calvin - 5 min)
- [Update] - Officer Key Collection (Calvin - 5 min)
- [Update] - Google Express Account (Chris - 5 min)
- [Update] - Pantry for Communities Committee (Chris - 5 min)
- [Upcoming] - Orientation External Funding Proposals (Drew - 5 min)
- [Upcoming] - AHEC Advisory Committee Selection (Lisa - 10 min)
- [Discussion] - Expansion of Inter-dorm Events (Orpheus - 10 min)
- Open Floor (35 min)
- Approval of Last Week's Minutes
- Minutes are approved and are to be posted.
- Ashdown Will Fund
- Adam (Housemaster) met with Naomi Carton from the administration.
- Will continue to use for capital purchases.
- Will Fund can be used for programming in addition to capital purchases.
- Will endow the Spring Dinner (Avery Ashdown Spring Dinner);
- Possibly endow Halloween Dinner too.
- This way we will free Housemaster funds; to be used for other house events, possibly sporting events too.
- Will Fund can be used for programming in addition to capital purchases.Naomi Carton wil put this arrangement in writing.
- Officer Structure Documentation
- Officer handbook being updated
- Officer duties descriptions, 2015-2016 calendar updated.
- Work in progress includes Title page, officer structure diagram, table of contents.
- Officer keys
- Collection of keys proceeding (4 out of 5 keychains accounted for).
- Perhaps the Coffee Hour Shopper should have a set of keys.
- Google Express Account
- No progress since last week.
- Pantry for Communities Committee
- Searched for a pantry cabinet. Found a 500$ one that looks like the ones we've got.
- Denise is OK with us buying it.
- We'll make it a Will Fund purchase.
- We'll add a microwave in said purchase as well.
- Orientation External Funding Proposals
- Events Committee Co-chairs will apply for external funding.
- Events Committee Co-chairs will attend all GSC OC meetings
- Events Committee Co-chairs can attend AHEC meetings ang give a progress report.
- AHEC Advisory Committee Selection
- Current AAC constitution stipulates the opening of the nominations period to start June 1st.
- Issues with current AAC Constitution; too convoluted; many provisions unenforceable.
- AAC constitution to be replaced by a shorter (1pg max) document.
- Will give a short descriprion of the duties of the committee.
- AAC form envisioned as an e-mailing list rather than a standing committee.
- This will line up with actual practice.
- Expansion of Interdorm Events
- Discussed the talking points we will want to discuss with SPEC.
- Will move ahead and set up a meeting between members of SPEC & AHEC.
- Miscellaneous matters
- Boockases coming along.
- Discussed ideas/brainstorming.