AHEC Meeting Minutes | May 21st, 2015
AHEC Meeting Minutes
Thursday, May 21st, 2015, 7:30pm @ Crafts lounge
*Attendees: Lisa, Chris, Drew, Orpheus, Sai, Adam, Katie, Andrea
Presided by Lisa, Minutes by Orpheus
- Agenda
- [Vote] - Approval of Last Week's Minutes (2 min)
- [Upcoming] - Summer Budget Proposals (Drew/Calvin - 3 min)
- [Update] - Possible Dates for Leadership Training (Adam - 5 min)
- [Vote] - Residential Scholar Coordinator (10 min)
- [Discussion] - Operations Committee Staffing Issues (Orpheus - 10 min)
- [Update] - Ashdown Policy Info Sheets (Orpheus - 5 min)
- [Update] - HCA Meeting Debrief (Lisa - 5 min)
- [Discussion] - Expansion of Interdorm Events (Chris - 10 min)
- [Discussion] - Google Express Account (Chris - 5 min)
- [Proposal] - Pantry Space for Communities Committee (Chris - 5 min)
- [Discussion] - Common Kitchen Officer Duties (Chris - 5 min)
- [Proposal] - Ashdown Netflix Account (Chris - 5 min)
- Open Floor (20 min)
- Approval of Last Week's Minutes
- Minutes are approved and are to be posted.
- Summer Budget Proposals
- Sunday 24th, 7pm, Fabyan room
- Residential Scholar Coordinator
- Follow-up from last meeting.
- Vote put on hold pending housemaster meeting with housing about room 2003.
- Operations Committee Staffing Issues
- Scheduling conflicts lead to the committee being understaffed during peak hours.
- Will need to have assistance from other committees to ensure smooth operation.
- Ashdown Policy Info Sheets
- Publicity has been unresponsive, in polishing almost-finished version.
- Sai will finalize version and forward design to Denise (House Manager).
- HCA Meeting Debrief
- Second co-chair elected.
- New SidPac leaderhsip open to inter-dorm collaboration.
- LASC wants to mover from ARC to HCA.
- Expansion of Interdorm Events
- SidPac is interested in collaborations in joint event organization & attendance
- What are the details? We should come up with proposals/talking points and then meet with SPEC and discuss.
- We should push for collaboration & co-organization of events, like with Halloween. A current event that will be co-organized is Colombian Independence Day.
- Start there, then possibly move towards better integration of dorms, i.e. open access to other dorms, shared inventories, etc.
- In the past, when New Ashdown was designed without any common spaces, Housing had suggested that Ashdown residents use other dorms' amenities instead; that implies open access to said dorms.
- Google Express Account
- During trial ordering tax showed up. Most stores refund it. Upon contacting customer support all of the tax has been refunded.
- Tax mixup happening because some of the things ordered come from different locations/different policies on tax-exemption procedures.
- We have to have 1 card on file.
- Chris: get 1 google express account for every committee.
- Has been decided to let the free trial run its course. Most probable course of action would be to let only committee chairs use google express and have them coordinate amongst themselves & Treasurer to figure out committee reimbursements.
- Go forward; let committees use it on a voluntary basis; tell committees the system might have some kinks.
- Pantry Space for Communities Committee
- Chris proposed: Get a new cabinet in the servery. Move the miscellaneous things from pantry cabinet L3 to the new cabinet; use L3 as the Communities Committee Cabinet.
- Need to check with Denise, see if she's ok with that.
- Need to check price.
- Issue will be revisited.
- We can have a microwave oven in the kitchen if Denise approves of it.
- Ashdown Netflix Account
- Awesome to have; but terrible idea, so no,
- What about Netflix DVD or DVD rentals?
- In light of the fact that MIT Libraries can procure movies for students, for free: No
- If residents want to have DVDs rented or movies on demand, we advertise all the possibilities to do so (e.g. MIT Libraries); have the Communities Chair keep an open eye for resident interest.
- Officer keys
- Collect all keys held by non-AHEC officers, label and put behind the front desk. That way we ensure a larger supply of keys for the officers who want them, while knowing when they are being used.
- Officer issues
- Officer handbook to be updated.
- Officer photos to be updated.
- Have photographer take pictures of officers who do not have a photo yet.
- Officer descriptions on webpage to be updated.