AHEC Meeting Minutes | April 2nd, 2015
AHEC Meeting Minutes
Thursday, April 2nd, 2015, 7:30pm @ Crafts lounge
Attendees: Alin, Deirdre, Ho-Jun, Jess, Jordan, Katie, Orpheus, Lisa, Drew, Calvin, Sai
Scribe: Alin
- Kitchen training
- AHEC leadership training
- Naomi suggested to do a piece on "Communication"
- Public vacuums
- All vacuums are available to the dorm
- Vacuum checkout-policy: we could enforce vacuums be checked-out in
a round-robin fashion:
vac1, vac2, ..., vacn, vac1, vac2, ..., vacn, ...
- What to do about the $480 left over? (some people forgot to get their
deposits back before they left)
- Put it in the main account? Reimburse from fine money?
- Put it in the soon to be created maintenance account?
- Laser tag
- ...
- Looked into LaserQuest
- 1580 VFW Parkway West Roxbury, MA 02132-5500
- 10.1 miles for 235 Albany St., 25 minute drive.
- One game, 235$ for up to 32 players, private game, can customize
- no minimum amount of people
- after 6pm on Fri, Sat, after 5pm on Sun
- we can buy pizza
- What's the best way to get there?
- Local motion of Boston
- AcademyBus
- First charter bus
- 855-272-3222, call before 6pm
- MIT Charter
- charter bus for 15-35 people: $96/hour
- charter van for 14 people: $74/hour
- carpooling
- Uber estimates: uberX: $18-24 uberXL: $33-44 UberBLACK: $51-66 UberSUV: $62-79
- big parking lot, would fit a bus, maybe look on yelp
- Garden orientation event
- 18 applications so far, 5 of them are groups
- Will have a garden event with the residents
- 3pm, Sunday the 12th
- last year Facilities dumped more soil in the garden
- it would be good to have this scheduled before the 12th
- Need to buy: 3 trowels, 3 small-hand rakes, gloves, shovel
- Need to buy a shed that fits
- Floor officer shopping
- Piggyback on floor-related shopping coffee-hour shopper
- Andy said it's okay
- Deirdre said it's okay, if Andy thinks it's okay
- Gotta figure out if we pool together the floor officer budgets so that Andy
gets a single receipt for all purchases
- Spring Kick Off BBQ
- April 11th, at 1pm
- 57 people signed up so far
- Suggesting to budget for 75-100, roughly around $300
- Game of Thrones
- Publicity poster hasn't happened yet, should be done ASAP
- AHEC Plaques
- Jordan got full AHEC rosters from 2009
- Proposal: Have some # of plaques to commemorate all AHEC members
- Plaques could be stretched along the walls
- Could get very long and we'll run out of wallspace to put art (40 years
from now)
- Could also just put them on the website
- Past will-fund purchases
- Summary of past approvals: received, not bought and not received
- Chocolate fountain
- Nice plaques for Crafts, Hulsizer and Ingram room
- 2 racks for the kitchen
- Ashdown photo mosaic
- PS4 controllers and games
- Outdoors furniture
- Cueballs
- Multifunctional scanner and shredder
- Tech is working on mounting
- 3 vacuums (Sanitair and shop vacs)
- Ashdown art
- High-end vacuum