AHEC Meeting Minutes
Thursday, May, 29th, 2014, 7:30pm @ Crafts lounge
Attendees: Adam, Alin (Skype), Deirdre, Ho-Jun, Jess, Jordan, Katie, Orpheus, Shabnam
Scribe: Orpheus
- AHEC reports
- Chair
- Attended Events Committee meeting last Saturday
- GSC OC pitches this Sunday
- Officer coordinator
- Met with SidPac ResLife to discuss joint report filing
- Operations officer
- Setting up Google Calendar for Ashdown events
- Treasurer
- RFPs, discussion on cash deposits on vacuum club
- +3 vacuum club members
- Secretary
- Amended common lounge policy
- Discussion with Dean concerning parking in Ashdown
- Discussion on commissioning art
- Vacuum club
- Discussion on deposit system
- Possibility of discontinuing the deposit system and moving the vacuum club to a fine system
- Motion: Experiment from June until end of July
- Vacuum club still remains, will run in parallel with a new check-outable vacuum (from the front desk).
- Motion passes.
- New officer hiring policy
- Ashdown Garden plot allocation
- Policy proposal: 1 plot for coffee hour, 20 plots for resident allocation (via random lottery, previously wait-listed people get guaranteed plot if they apply for it). Proposal passes.
- Revised basketball hoop policy
- New basketball hoop hours: 11am-9pm. No individual or group to continuously use the basketball hoop for more than 2 hours
- Community discussion on basketball hoop to be held during some coffee hour meeting