AHEC Meeting
19:30 Crafts Lounge
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In attendance: Shabnam, Jonas, Denise, Ann, Terry, Katie, Jordan, Misha, Eva
- Trash (Denise)
- talked to SP about how they handle trash and mice issue
- trash covers will be a huge expense so trashbags with string ties an option
- add info about how to correclty handle trash in welcome letter for new residents
- most complaints about trash mishandling and mice from 4th floor
- put post-it notes on offenders doors
- AHEC will write a trash policy and send it out
- educate people about recycling
- clarify trash vs recycling bins in the common kitchens
- denise will work with her staff about keeping recylcling trash separate
- Noise (Jonah)
- after 11:00pm residents can call the security guy at the front desk or call fixit if bothered by noise
- noise is more an issue in the Fall
- cannot attenuate noise any more than it is in the Ingram music room
- Front Desk (Denise)
- lost two front desk people
- new guy John joined. Kristin is working work with him
- new ppl will ramp up and not make item check-in/check-out mistakes
- front desk should not give the kitchen key to anyone but the officers
- prevent use of the Hulsizer kitchen by unauthorized folks
- Floor Kitchens (Jonas)
- policy for common kitchens and their usage will be posted
- Jonas will watch the common kitchen on the 5th floor
- Sean, the night security guard checks kitchens during his rounds
- stuff that does not belong to anyone and is sitting around in the kitchens will be thrown out by Denise and her staff
- [Zhandos joins meeting]
- Emergency (Denise)
- create magnet with fixit number for distribution to residents
- Common Space (Jonas)
- residents providing feedback on common space usage
- need to consider ethernet connection availability before moving spaces around
- Officer Communication (Jordan)
- organize officer townhall possibly in mid-June before a coffee hour event
- officers get a chance to talk to AHEC and other officers
- Tailgating
- not a big issue but everyone at the front desk needs to keep an eye out for tailgaters
- Theft
- any theft needs to be reported to the campus police
- Fine System (Zhandos)
- Zhandos and Jonas will update the fine system to include overnight check-outs
- Shabnam will take fine money out and Zhandos will reset database
- Zhandos will add Shabnam's email address to be notified of fine waivers and receipts
- [6:59 Zhandos leaves meeting]
- GSC Funding
- practice pitch session on Saturday, May 31
- Display boards
- Eva will talk to John again
- Jordan will work with arts/publicity to figure out what we want to put in there (pics of officers, staff, housemasters, volunteers)
- Denise will provide pics of staff
- Plants officer
- Jonas will email Lily and he can water plants in the summer when she is out
- Jonas will talk to Denise about key to turn on outdoor faucets
- Budget
- Jonas will look into using Will Fund and Alumni Fund
- need to educate officers about RFP submissions
- Shabnam will set RFP submission deadline
- Floor Officers
- Shabnam will look into a budget for floor officers as some spend more than others
- AHEC will consider making a floor officers committee to encourage wider variety of events
- Events
- need to have a checklist for people who want to host events in Ashdown (Hulsizer, courtyard etc)
- Kitchen
- Katie has not received a response from Naomi yet
- Bexley closing
- AHEC will make plans to chat with Dean Colombo and Henry Humphreys
- [Meeting ends]