Is quick notice okay? Yes, people sign up within 24 hours for most stuff. MIT has a subsidy, but if it's through MITAC, we can't get a bunch of tickets. Is it okay to subsidize $7, so residents pay $5? (yes) Cap number of people who go at 20. Basky will find out how many sign up and will buy tickets in advance.
Karl Wolff and Aimee Harrison are the new President and Vice-President of the Phoenix House Executive Committee (PHEC).
Brunch spending is greater than the funding from the Dean, however there is not much leftover food post brunch. We have one more brunch left. Often SP may make a profit from BOA, or Zipcar who pay a fee to set up a booth during that time. Could this fit in our space? When we get support from Sid-Pac, we will still have to eat this extra money. In 2008, SP got 5.4 K , we got 4 K, but the money is supposed to be equally split. We'll be happy if we get the same amount of money as SP (1/2). Who has the ball? Email X, and say we hope we get the money before our brunch on the 24th as a reminder...
We will need to set up a meeting with SP for next year's funding. FY begins in a month and a half. Our smaller dorm size does not matter, since we feed each other equally.
We went over Alice's document. We didn't have enough requirements, but we kept people who barely met them. Clarify difference between events per officer and events per committee. Officers should write proposals for each term. Summer and Fall now. Summer absenteeism okay for some positions. Brunch and Coffee hour- suggest that set-up and clean up also part of the committee. You are there from 8:30 to 2:00, NOT 12:00-1:00. Social and Cultural, we want list of events. Periodicals- gets SPs but not officer status. Living Things and Art easy to define. Suggestions for art: art run display case of exhibits. Outing Committee vs. Cultural Committee- cultural can do on and off campus events. Outing generally means hiking, not Red Sox games Combine Alumni and Orientation? Phrase by "may or may not have responsibilities based on how orientation goes. Volunteer for a brunch, coffee hour or alumni event? IT committee will sub for printer officer
We need a representative. No, the TEEC (Thirsty Ear) rep can't do be our dining rep, as it is a conflict of interest. Fun fact: between 50-80 people eat at dining each night, but there needs to be 150-200 for the program to be sustaining. The undergraduates don't go as eating at Ashdown is no longer manditory for them.
Recently, a resident's request to use the pits was denied because alcohol was planned to be consumed at the event. At old Ashdown rental fees were as follows: $5 for residents, $25 for non-residents (per barbecue pit). Fee allows peopel to care for equipment. The new barbecue pits (purchased by housing) were expensive, and the rental fees would go to housing (which buys us more stuff). The pits are locked to enforce fees. Denise Lanfranchi and the front desk will monitor the grill usage. Bikes locked to the barbecue will be cut..
Who to invite? We need to assign chairs first. Also: Naresh, Bhasky and last year's AHEC.
We need an online calendar for Hulsizer room reservation so people can check what is going on. We don't have access to Denise's calendar. Didn't David set this up? It was a Web app on old Ashown.
The 150th anniversary of MIT is coming up soon. Even though the anniversary is next year, the celebrations are starting now. The MIT museum is looking for artefacts to display. Museum head can talk with us about the exhibit. Examples of stuff we could donate: the AHEC board, an old Technique, 305 Memorial drive sign, artwork coasters, Godzilla vs AHEC (made to protest move to have undergrads take over W1 decades earlier). Deadline: July.
We want to purchase DVD player for the common lounges (3 & 5, which have TVs, 2 & 4 are study rooms) Dheera will look up options for players. Remotes have disappeared? We should cable remotes to table.
Frequent blockages may be a symptom of anoother problem, and the that needs to be snaked such as concrete in the pipes from construction.
Plungers. Don't want front desk to touch. Plungers for purchase?
Suggestion, have all general inventory, in addition to movies, be under the care of the movie officer.
Dheera would like to buy a little box than can figure out if ping pong table is in use. $69 apiece. We could order one as a pilot.
Event will take place this Friday. To attend: AHEC, Alumni committee, plus Karan and ???